SparkHours vs a spreadsheet
SparkHours vs a spreadsheet for California BBS hours
A spreadsheet is free, it's yours, and plenty of people finish their hours on one. Here's what it can't check, and what it leaves you typing by hand.
$10 a month · 14-day free trial · No credit card
Just here for the columns? See every column the Board asks for.
Still on a spreadsheet
Nothing to cancel, and you keep the file.
A spreadsheet costs nothing, so there's no plan to end and no paid time going to waste. The trial runs 14 days without a credit card. Your sheet stays on your own drive, exactly as it is, as the record of every hour you've already logged.
A spreadsheet vs SparkHours at a glance
| Feature | A spreadsheet | SparkHours |
|---|---|---|
| Price | Free, and it stays free | $10 a month, or $100 a year |
| Who owns the file | You do, outright. No company can delete it, price you out of it, or shut down and take it with them. | Your records stay in your account and download any time. We delete nothing when a subscription ends. |
| The columns | You choose them, and you keep them right | The Board's categories for your track, set up already |
| Checking a week's supervision | A formula you write, if you write one. It holds whatever you typed either way. | Re-checked when you save an entry, against the rules for the phase you're in |
| Hour caps and minimums | Another formula, rewritten each time a rule changes | Applied by track and by phase, and updated for you |
| Practicum and associate rules | One grid, unless you build two and remember which day you switched | Two phases, switched on your graduation date, and your program can carry its own rules |
| Your supervisor's signature | On paper. Print the week, get it signed, scan it, file it. | An emailed link. No account for them, and the signature lands on the form. |
| The Board's forms | You copy your totals across by hand, column by column | The weekly log, plus the Experience Verification form you send with your application |
| Logging from your phone | A cloud sheet opens on a phone. A twelve-column grid is hard to type into on one. | Built for a phone, so a session gets logged between clients |
| Backups | Whatever you set up. A sheet in a cloud drive is covered. One on a laptop is not. | Backed up for you, not by you |
| Board questions | You read the handbooks | An assistant inside the app that answers from the Board's own handbooks |
The spreadsheet column describes a sheet as it comes, not the ceiling of what one could be built to do. You can close almost every gap above with enough formulas, and some people do. The requirements the table refers to come from the Board's own handbooks.
The problem
What a spreadsheet does well, and where it stops
A spreadsheet is free. The file is yours. No company can delete it, price you out of it, or shut down and take it with them. You pick the columns, you can change them on a Tuesday afternoon, and it does exactly what you told it to. Associates have logged all 3,000 hours in one and been licensed.
So some people should stay on one. Stay if you're close to the end. Stay if your sheet reconciles and you trust it. Stay if spending nothing matters more than anything else on this page. This page isn't going to talk you out of a tool that's working.
Where it stops is that it checks nothing. It holds whatever you typed. As an associate you need a unit of supervision in any week you're credited experience at a setting. Go past 10 hours of clinical work there and you need a second. A spreadsheet doesn't know that. It won't notice a category running past its cap either. Six months on, the totals still add up, because they were always going to add up.
It also can't hold a signature. Your supervisor signs on paper, so every week is print, sign, scan and file. The Board of Behavioral Sciences (BBS) asks for at least 104 weeks of supervised experience. Then at the end you copy your totals into the Board's own forms by hand, one column at a time. You do that for every setting and every supervisor you had.
SparkHours closes each of those. It re-checks the week against the rules for your phase every time you log hours. Your supervisor signs from an emailed link without creating an account. The weekly log and the Experience Verification form come out filled in. And your sheet stays where it is, as the record of everything you logged before today.
Side-by-side comparison
A spreadsheet
- Also available: Free, and it stays free
- Also available: The file is yours. No company can delete it or shut down and take it with them.
- Also available: Any columns you want, changed whenever you want
- Not included: Nothing checks a week against the Board's rules unless you build the check yourself
- Not included: A formula that slipped a row is silent, and stays wrong until you find it
- Not included: Your supervisor signs on paper, so every week is print, sign, scan and file
- Not included: You copy your totals into the Board's forms by hand at the end
SparkHours
- Included: Every week re-checked against the rules for your phase when you save
- Included: Your supervisor signs from an emailed link. No account, no printing, no scanning.
- Included: All three California tracks: AMFT to LMFT (marriage and family), APCC to LPCC (professional clinical counselor), ASW to LCSW (clinical social work)
- Included: The weekly log and the Experience Verification form come out filled in
- Included: Practicum and associate rules applied by date, from your graduation date
- Included: LMFT and LPCC tracked together in one login, with separate totals
- Included: An in-app assistant that answers Board questions from the Board's own handbooks
What SparkHours does differently
Your supervisor signs from an email
Send a week for signature and your supervisor gets a secure link. They read the hours, sign, and the signature lands on the Board's form. They never create an account, and it usually takes under a minute.
SparkHours re-checks the week when you save
Log an hour and SparkHours reads the whole week again. If that setting comes up short on supervision, the current week says so while you can still book the hour. A past week reads as a problem instead of a warning, because it is one.
Weeks group themselves by setting and supervisor
The Board wants a separate log for each work setting and each supervisor. Add a second site or a second supervisor and that's another log every week. SparkHours builds those groupings out of the hours you already logged.
Practicum rules, not only associate rules
Practicum is the pre-degree phase and associate is what follows it. Enter your graduation date and your associate registration date, and the supervision rules and the hour caps switch themselves on the right day. A training program can carry its own rules instead of the defaults.
The Board's forms, filled in
SparkHours fills the weekly log for AMFTs, APCCs and ASWs. It also fills the Experience Verification form, which totals one supervisor and one setting for your application. Both come from the hours you logged and the weeks your supervisor signed.
An assistant that reads the handbooks
Ask what counts, what doesn't, and why a week looks short. The answers come from the Board's own published handbooks. It can see your hours too, so the answer fits your situation.
Full detail on your own track: AMFT, APCC, ASW. If you're still in practicum, how practicum tracking works covers the phase change.
Pricing, side by side
A spreadsheet is free, and that's the strongest thing about it. You pay for it in your own time, over the two to three years this takes.
A spreadsheet
No account, no renewal date, no card on file.
- Also available: Free today and free in three years
- Also available: The file is yours and nobody can take it away
- Also available: Any columns you want, in any order
- Also available: Opens on anything, including offline
- Not included: Nothing checks a week against the Board's rules unless you build the check
- Not included: Every signature happens on paper
- Not included: You transcribe the Board's forms by hand at the end
SparkHours
Or $100 a year. 14 days free, no credit card.
- Included: Stop after any month, and your records stay put
- Included: All three California tracks: AMFT, APCC and ASW
- Included: Supervisor e-signatures from an emailed link
- Included: The weekly log and the Experience Verification form on every track
- Included: Practicum and associate rules applied by date
- Included: LMFT and LPCC in one account
- Included: An assistant that answers Board questions from the Board's own handbooks
No credit card to start. Cancel anytime.
Keep the sheet. Let something else check the week.
No credit card required. Two weeks is enough to see whether it fits.
Frequently asked questions
Also tracking for...
vs a spreadsheet
AMFT to LMFT
The columns an AMFT sheet needs, the 500 hours with couples, families and children inside your direct contact total, and the pre-degree caps.
vs a spreadsheet
APCC to LPCC
The columns an APCC sheet needs, the non-clinical ceiling that includes your supervision, and the post-degree-only rule.
vs a spreadsheet
ASW to LCSW
The columns an ASW sheet needs, the psychotherapy hours counted inside your clinical social work services total, and the supervisor requirements.
Try it this week. Your spreadsheet stays where it is.
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